All payment types (credit cards and bank transfers) will be open from May 1st, 2025.
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ON-SITE PARTICIPATION FEES
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EARLY Until (and including) May 31th, 2025 |
REGULAR From June 1st, 2025* |
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| Full conference fee: | 890 EUR | 1.190 EUR | |
| Attendance fee: (see conditions below) |
790 EUR | 1.090 EUR | |
| Reduced conference fee**: (see conditions below) |
490 EUR | 690 EUR | |
| Special reduced conference fee**: (see conditions below) |
240 EUR | 290 EUR | |
| Active SAB members: | 790 EUR | 1.090 EUR | |
| IC SDEWES members: | waived (see conditions below) | ||
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ONLINE ONLY PARTICIPATION FEES
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| Full conference fee: | 590 EUR | 790 EUR | |
| Attendance fee: (see conditions below) |
290 EUR | 390 EUR | |
| Reduced conference fee**: (see conditions below) |
290 EUR | 390 EUR | |
| Special reduced conference fee**: (see conditions below) |
90 EUR | 120 EUR | |
| Active SAB members: | 490 EUR | 690 EUR | |
| IC SDEWES members: | waived (see conditions below) | ||
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TOP UP FEES (for those who settled online fee and decided to join on-site)
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| Full conference fee: | 450 EUR | ||
| Attendance fee: (see conditions below) |
750 EUR | ||
| Reduced conference fee**: (see conditions below) |
350 EUR | ||
| Special reduced conference fee**: (see conditions below) |
200 EUR | ||
| Active SAB members: | 450 EUR | ||
| Additional fees: | |||
| Accompanying person social programme fee: (co-authors are not allowed as accompanying persons) |
200 EUR | 250 EUR | |
| Additional paper fee (poster only): | 100 EUR | 125 EUR | |
| Presentation date selection fee: | 100 EUR | 125 EUR | |
| Visa fee: (applied only on reduced and special reduced fee) |
40 EUR | 50 EUR | |
| Poster printing fee: | 30 EUR | 40 EUR | |
* From June 1st all prices include VAT.
Please log in with the information used for submission of abstracts and manuscripts, and follow the "FEE / REGISTRATION" link.
To be considered as early fee your payment must be received until the end of the day (CET) on May 31st, 2025 for credit card payments or May 26th, 2025 for bank transfer payments. Please start your bank transfer payment in time.
*Croatian VAT is 25%. Local VAT is applied for all EU and non-EU payments on the basis of the VAT legislation regarding the admission to a cultural, scientific, educational event (articles 53 and 54.1 of the European VAT DIRECTIVE 2006/112/EC).
** Note the reduced fee request deadline. See conditions below. Only upon official request through the conference system.
Credit card payments and proforma invoice downloads for bank transfers are available through the "FEE / REGISTRATION" link in the system. Please first read the conditions below and contact payment@sdewes.org if you have any questions.
Reduced conference fees policy
Reduced and special reduced fee may be granted to presenting authors only under the following terms:
Reduced fee is granted to BSc, MSc and PhD students who have had applied by the deadline and have sent proper documentation proving their student status
Reduced fee is also granted to authors studying/working in countries which have GDP/cap of less than 10000 USD in any of the data series published by: List_of_countries_by_GDP_(nominal)_per_capita (wikipedia)
Special reduced fee is granted to authors studying/working in countries which have GDP/cap of less than 5000 USD in any of the data series published by: List_of_countries_by_GDP_(nominal)_per_capita (wikipedia) (+ countries AM, AZ, GE, TM, MD, MN, UA) max 1 author per country, apart from Ukraine which is not limited in online participation
Important: reduced and special reduced fees will be granted upon request through the conference system. Requests are approved before the relevant deadline and until the quota is filled.
Cancellation policy: Cancellations or any refund requests must be received in writing before September 5, 2025 in order to obtain a refund minus a 100 EUR + VAT administrative charge. After September 5, 2025 refunds are not available, sorry, no exception. Cancelled papers will not be published in Proceedings and will not be invited in the special issue.
No show policy: Authors which do not participate in the Conference, or who participate but do not present their paper according to the guidelines, will have their paper cancelled and the paper will not be published in the Proceedings and will not be publishable in a special issue of any of the journals. In case of no show fee refund is not possible.
Online fees policy: Authors that settle an online fee will present through video or audio narrated presentations on our virtual conference platform with the same publishing policy as if presented in person. Authors will have the right to present online also in the case the conference is held on-site. Authors that pay an online fee but decide to attend in person will have to settle the fee difference. Authors that pay or have paid a regular fee but choose to present in an online mode will receive a SDEWES credit in the amount of their fee difference that may be used for any future SDEWES Conference.
The deadline for the above-mentioned changes will be the same as the cancellation/refund deadline.
Participants that need visa are kindly asked to settle their fee before July 10, 2025, since after that date the time will be too short for visa formalities (see visa page).
Publishing policy: Only papers presented at the Conference by one of the authors will be published in the Proceedings, which will be delivered to the participants online by October 24, 2025. Book of Abstracts and other Conference material including the application for later downloading online Proceedings, will only be delivered at the Conference venue to the presenting authors. The materials will not be available after the Conference by mail.
Special issue publishing policy: Only papers that corresponding authors nominate, ISC with help of reviewers recommends, presenting author has the conference fee settled by May 28, 2025 and have the paper presented at the Conference, may be invited to one of the special issues.
